503 Regulation: Impact on Educational Institutions
The final 503 regulation took effect on March 24, 2014. It requires all Federal contractors and subcontractors to invite all applicants to voluntarily self-identify as an individual with a disability after the hire offer is extended but before work is started. Many, if not most, colleges and universities have millions, if not billions of dollars in contracts and grants. Most of these contracts are with government agencies such as:
- Homeland Security
- NSF (National Science Fund)
- Department of Education
- Department of Defense
- Department of Health and Human Services
- Department of Children and Families
- Defense Advanced Research Properties Agency
So it comes as no surprise that complying with 503 is of utmost importance to you and your institution.
Here are the basics of what you need to know:
- Institutions should distribute the survey to all employees during the next plan year beginning March 24, 2014.
- Institutions should begin distributing the 503 survey to new hires and applicants beginning on their plan year date.
- The reporting of the data collected in your survey needs to be included in your plan every year; the data looks back on the prior plan year.
- This employee survey needs to be completed every five years, and you must remind employees at least once in between that they may self-identify.
Are you ready to comply with the new requirements? Have you determined where your current practices are not aligned with the new regulation? What changes need to be made to your onboarding process?
See the latest Labor & Employment Compliance Bulletin to learn more.