E-Verify Announcements – myE-Verify and Record Disposal
E-Verify has been active recently with several new announcements over the past few weeks. While they may not have a significant immediate impact, the release of myE-Verify along with new Record Disposal rules present a perfect opportunity to review your overall procedures related to E-Verify. Highlights of the recent announcements include the following:
myE-Verify: A free employee focused website called myE-Verify is now available allowing workers and job seekers to create a unique, secure myE-Verify account. With this new secure account, individuals can access a resource center to learn about employment eligibility authorization, utilize Self Check to confirm their own employment eligibility, and now can Self Lock their Social Security Number (SSN) for up to one year to prevent unauthorized or fraudulent use within E-Verify. What does this mean for Employers?
- Unless the new hire unlocks their SSN the next time they apply for a job, a Tentative Non-confirmation (TNC) / Further Action Notice (FAN) will be received if the employer uses E-Verify.
- Employers should consider implementing a new process to remind new hires that if they have locked their SSN in myE-Verify, it is advised for them to unlock their SSN prior to a new case being created in the E-Verify system.
Record Disposal: E-Verify is taking action to comply with the National Archives and Records Administration’s retention and disposal schedule by deleting records from the E-Verify system that are more than 10 years old. Effective January 1, 2015, E-Verify transaction records more than 10 years old will be deleted from the E-Verify system. For more information see the Fact Sheet and instructions provided by the Department of Homeland Security.
- Clients utilizing the I-9 Management solution from Equifax Workforce Solutions will not be impacted as I-9 Management stores all E-Verify data outside of the E-Verify system and will maintain I-9 and E-Verify history within the I-9 Management application. If you are an employer with all E-Verify records processed through I-9 Management, Equifax Workforce Solutions will continue to maintain those records without action required.
- If you are an employer who has been using E-Verify for more than 10 years and have E-Verify records processed outside of I-9 Management, you should consider downloading the new “Historic Records Report” before the end of 2014.
Equifax Workforce Solutions will continue to monitor guidance related to Form I-9 compliance and E-Verify to keep you up to date on announcements and best practices.
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