E-Verify Self Check Going Live March 21, 2011
By: Dave Fowler
USCIS has posted a notice
in the federal register indicating that the E-Verify Self Check system will go
live on March 21, 2011. E-Verify Self Check is voluntary and available to any individual
who wants to check his own work authorization status prior to employment and facilitate
correction of potential errors in federal databases that provide inputs into the E-Verify
process. When an individual uses E-Verify Self Check, he will be notified either that:
information matched the information contained in federal databases and he would be
deemed work-authorized, or
information was not matched to information contained in federal databases which would
be considered a “mismatch.”
If the information was a mismatch,
he will be given instructions on where and how to correct his record(s).
E-Verify Self Check is a secure
portal designed to maximize reliability and ease of use. Upon successful identity
authentication, an individual will be able to query E-Verify directly. If the information
provided by the individual matches the information contained in federal databases
(SSA, DHS, DoS) a result of “`work authorization confirmed” is displayed. If the information
was a mismatch, E-Verify Self Check will provide the individual a result of “Possible
mismatch with SSA” or “Possible mismatch with Immigration Information.” E-Verify Self
Check will also provide the individual instructions on how to request correction of
these potential errors in records contained in these federal databases should the
individual choose to do so prior to any formal, employer run E-Verify query process.
In rare cases, an individual may still receive a potential mismatch during a normal
E-Verify query because the record cannot be changed. The individual is not required
to correct the record mismatches that were identified by E-Verify Self Check.
E-Verify Self Check involves a two-step process:
authentication of the individual; and
E-Verify query to confirm the individual’s current work authorization status.
The first step utilizes a third
party Identity Proofing (IdP) service to generate knowledge-based questions based
on commercial identity verification information, collected by third party companies
from financial institutions, public records, and other service providers. The information
accessed by the IdP may include information, such as the individual’s commercial transaction
history, mortgage payments, or past addresses. An individual must correctly answer
these knowledge-based questions generated by the IdP in order to authenticate his
identity and enable him to use E-Verify Self Check. In order to generate these knowledge-based
questions, the IdP service collects basic personally identifiable information (PII)
from the individual including name, address of residence, date of birth, and optionally
the individual’s Social Security number (SSN). Each individual will be asked a minimum
of two and a maximum of four knowledge-based questions. If there is not enough commercial
identity verification information from financial institutions, public records, and
other service providers to generate two questions, the individual’s identity cannot
be authenticated and he will not be able to continue through E-Verify Self Check.
The fact that an individual was unable to use the IdP service will be sent to E-Verify,
but no other information. Neither the questions asked by the IdP service nor the answers
provided by the individual are retained by the IdP. The Fair Credit Reporting Act
(FCRA) requires the IdP to retain the fact of an inquiry. The IdP maintains the time/date
stamp and inquiry type (credit check, identity check, etc.) so that the inquiry is
noted in the individual’s credit record and can be audited at a later date. The E-Verify
Self Check inquiry is an identity check, and therefore will not affect an individual’s
Once authenticated, the individual
will be required to enter additional information based on the documentation he would
present to an employer for the Form I-9 process. The additional information collected
from an individual depends on his citizenship status and the document chosen to present
for work authorization. This could include: citizenship status; Alien Number (if non-citizen);
passport number; Form I-94 number; and/or lawful permanent resident card or work authorization
document (EAD) number. This represents the same information that is collected for
the Form I-9 process and the basic E-Verify query.
E-Verify Self Check will present
either an indication that an individual’s information matched government records and
that E-Verify would have found the individual work-authorized or that the information
is a possible mismatch to government records. If the individual receives a “possible
mismatch with SSA/Immigration Information” response, E-Verify Self Check will provide
guidance on how to correct potential errors in the records. The individual will be
asked whether they would like to resolve the mismatch or not. If the individual chooses
not to resolve the mismatch, E-Verify will close the case. If the individual chooses
to resolve the SSA mismatch, a form will be generated that contains the individual’s
first and last name, the date and time of the E-Verify query, the E-Verify case number,
and detailed instructions on how to resolve the mismatch. If the individual decides
to resolve an Immigration Information mismatch, E-Verify Self Check provides instructions
to contact E-Verify Customer Contact Office (CCO) to assist in the correction of immigration
records 72 hours after the initial query to speak with a status verification representative.
If the representative is unable to correct the record, the individual will be advised
of actions necessary to correct the error.
The main benefit of E-Verify Self
Check is to facilitate the identification and correction of potential errors in federal
databases that provide inputs into the E-Verify system thereby improving the E-Verify
process for both the employee and the employer. Prior to the introduction of E-Verify
Self Check, an individual did not have the ability to identify potential issues associated
with his work authorization status until after receiving adverse notification from
employers. E-Verify Self Check provides a vehicle for an individual to proactively
check work authorization status prior to the employer conducting the E-Verify inquiry.
I don’t believe E-Verify Self Check will create
or retain a login for an individual. This means that each time an individual wishes
to use E-Verify Self Check they will need to complete the authentication process.
An individual may wish to use Self Check again after an initial mismatch to verify
that the government’s records have been updated correctly. Also, an individual may
wish to use Self Check with different Form I-9 documents, if the individual’s citizenship
status or name has changed, or if there has been an update to existing documents.
This weblog is sponsored by TALX.
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