End of Year Preparation: E-Verify Record Disposal
It’s that time of year to begin planning for end of year activities. As reported in our post last year, E-Verify will continue an annual disposal process to delete records from the E-Verify system that are more than 10 years old. This action is being taken by E-Verify to comply with the National Archives and Records Administration’s retention and disposal schedule. Effective January 1, 2016, E-Verify transaction records more than 10 years old will be deleted from the E-Verify system. For more information see the Fact Sheet and instructions provided by the Department of Homeland Security.
- Clients utilizing the I-9 Management solution from Equifax Workforce Solutions will not be impacted as I-9 Management stores all E-Verify data outside of the E-Verify system and will maintain I-9 and E-Verify history within the I-9 Management application. If you are an employer with all E-Verify records processed through I-9 Management, Equifax Workforce Solutions will continue to maintain those records without action required.
- If you are an employer who has been using E-Verify for more than 10 years and have E-Verify records processed outside of I-9 Management, you should consider downloading the new “Historic Records Report” before the end of 2014.
Equifax Workforce Solutions will continue to monitor guidance related to Form I-9 compliance and E-Verify to keep you up to date on announcements and best practices.
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