How Severely will COVID-19 Impact SUI Tax Rates?
Last updated: November 19, 2020
Unemployment claims filed during this record surge are expected to have a negative impact on future SUI tax rates.
In this article:
- Impact on 2020 SUI Tax Rates
- Impact of Computation Dates on SUI Tax Rates
- SUI Tax Rating Methodologies
- Solvency of the SUI System
- State Trust Fund Balances
- Federal Title XII Advances
- Federal Legislative Actions
- State Legislative Actions
- Forecasting the Potential Impact to Employers’ SUI Rates
The COVID-19 pandemic has created an unprecedented surge in initial state unemployment insurance (“SUI”) claims. During the 35 weeks ended November 14, 2020, there were over 68 million initial unemployment claims filed.1 The COVID-19 virus continues to impact the number of initial claims and continued unemployment. The past 35 weeks mark the highest weekly levels of seasonally adjusted initial claims in the history of the seasonally adjusted series. The previous high during any single week was 695,000 in October of 1982.1
Seasonally Adjusted U.S. Weekly Unemployment Claims2
As shown in the above graphic, the Great Recession caused a slow increase in initial unemployment claims. In contrast, there has been a sharp spike in claims due to COVID-19. It’s not just the sharp spike in claims that are concerning, it’s the volume of continued weekly claims. Months of unprecedented initial claims, and continued claims, will have a compounding effect and put stress on the SUI system.
Average U.S. SUI tax rates declined over the past eight years (from 3.48% in 2012 to 1.78% in 20203). Any increase in unemployment claims associated with COVID-19 should not have an impact on already established 2020 calendar year rates.
No matter the severity of the COVID-19 pandemic, employers should not experience higher SUI tax costs until January of 2021.
However, there could be an impact on rates in those states that provide for rate changes mid-year or use a fiscal year to determine SUI tax rates.
For a majority of states, the computation date used to determine SUI tax rates for the upcoming calendar year is June 30. For these states, the computation date for calendar year 2021 is June 30, 2020. Typically, three or four months does not leave much time for the accumulation of charges to have a material impact on 2021 rates; the impact is likely to be felt more in 2022. However, because of the unprecedented volume of initial claims, the accumulation of benefits could materially impact calendar year 2021 rates.
The primary cause for the surge in initial unemployment claims is a reduction in workforce. This causes a reduction in taxable wages used in the calculation of SUI tax rates. An immediate reduction in taxable payroll can exacerbate the negative impact of benefits, depending on the state.
Each state has the legal authority to set the type of experience rating methodology to apply in the formulation of employers’ tax rates. No matter the state in which an employer operates, fiscal year increases in benefit charges will almost always have a negative impact on SUI tax ratings. However, the same cannot be said for decreases in taxable payroll. In the 31 states that use a “reserve ratio” calculation methodology to determine SUI tax rates, sizable decreases in taxable payroll during the rate computation period will likely cause tax rates to decrease (all other factors being equal). In the 19 states that use a “benefit ratio” calculation methodology, sizable decreases in taxable payroll will likely cause tax rates to increase (all other factors being equal).
There historically has been a lag between when economic downturns impact SUI tax rates. This is because rating calculations take into consideration more than just a single year of experience. This can be demonstrated using our most recent recession, which lasted from December 2007 to June 2009.5 In the case of COVID-19, the lag period has been compressed.
Historical Average SUI Tax Rates3
As you can see from the above graphic, the average SUI tax rate in 2020 is below those experienced at the beginning of the Great Recession. The somewhat good news is that any future increase in rates will be coming off an 18-year low (the average U.S. SUI tax rate in 2002 was 1.80%,3 not shown above).
Trust funds are used by state workforce agencies to pay benefits to claimants. The solvencies of these trust funds are assessed based on an index known as the Average High Cost Multiple (“AHCM”), a standard measure of trust fund solvency used by the U.S. Department of Labor. A multiple of 1.00 indicates a state trust fund is deemed sufficiently solvent and able to pay one year of benefits associated with an average recessionary period. Despite improving trust fund balances, 22 states were still not considered adequately funded as of January 1, 2020.5
Average High Cost Multiples as of January 1, 2020
The amount of unemployment benefits expected to be paid out in a relatively short period is not likely to bode well for the system. This may require legislatures and state workforce agencies tasked with ensuring the sufficiency of trust funds to increase SUI tax rates in 2021. The states have time to observe the severity of the crisis before implementing any such increase to 2021 rating calculations.
During Q1 2020, net state trust fund balances (i.e., net of Title XII advances, see more below) decreased by $5.13 billion (from $75.62 billion to $70.49 billion).6 It is customary during non-recessionary periods for state trust fund balances to decrease during Q1 of each year. However, the size of this decrease is what is concerning, especially considering the spike in initial unemployment claims did not begin until the week ended March 21, 2020. First quarter trust fund balances over the past three years (Q1 2017 to Q1 2019) decreased by an average of $2.72 billion.7
Typically we see a replenishment of trust funds in Q2 of each year. This is a direct result of Q1 tax contributions being paid in April. However, this is not the case in 2020. COVID-19 related claim volumes, and the fact that a number of states allowed employers to defer tax payments, caused net state trust fund balances to decrease by $39.50 billion (from $70.49 billion to $30.99 billion) from Q1 2020 to Q2 2020. Net state trust fund balances decreased by $38.47 billion (from positive $30.99 billion to negative $7.48 billion) from Q2 to Q3 2020.6
The following graphic compares trust fund balances as of the beginning of 2020 to trust fund balances as of the end of each quarter, by state.
State Trust Fund Balances6
The depletion of state trust funds can have negative implications not only to future SUI tax rates but also the amount of wages subject to those tax rates. Employers pay SUI tax on wages earned and paid to each employee within a calendar year up to a specified amount, known as the annual taxable wage base. Some states correlate annual taxable wage base adjustments to state trust fund balances.8 Over the past 15 years, taxable wage bases have increased by an average of 2.4% annually. During the height of the Great Recession (from 2008 to 2009 and 2009 to 2010), the average annual increase was 4.8%.
Average Annual Taxable Wage Bases
The governor of any state may request a loan under Title XII of the Social Security Act. This is typically done when a state’s reserves are inadequate to pay anticipated future unemployment benefits. If a state has an outstanding loan balance on January 1 of two consecutive years and has not repaid the balance by November 10 of that second year, employers in the state are at risk of losing a portion of their FUTA tax credit for that year. The FUTA tax credit starts at 5.40% and is reduced by 0.30% (known as the FUTA credit reduction) for each year the loan remains outstanding beyond the second year. The FUTA tax rate is a net 0.60% because of the FUTA tax credit [6.00% (gross FUTA tax rate) – 5.40% (FUTA tax credit) = 0.60%)].9
In the first year of the FUTA tax credit loss, the net FUTA tax rate increases from 0.60% to 0.90%. The net FUTA tax rate can increase further, in increments of 0.30% per year, if the loan remains outstanding in subsequent years.
As of November 17, 2020, the following states have received Title XII advances or have been granted authorization for future advances (like a line of credit).
Title XII Advance Activities Schedule7
* Federal Title XII advance existed prior to COVID-19 crisis and continues to be subject to FUTA credit reductions.
Employers in states that accept advances during calendar year 2020 should not be subject to FUTA credit reductions until 2022. The first January 1 will occur on January 1, 2021. The second January 1 will occur on January 1, 2022. Should a state’s Title XII advances remain outstanding on November 10, 2022, employers in the state will be subject to a 0.30% increase in the FUTA tax rate, from 0.60% to 0.90%, for the entire 2022 calendar year.
Families First Coronavirus Response Act
On March 18, 2020, Congress approved and the President signed into law the Families First Coronavirus Response Act (the “FFCRA”). Included in the FFCRA are a number of provisions aimed at stabilizing unemployment insurance. Five hundred million dollars is reserved for emergency grants to states with at least a 10% increase in claims. Those states would be eligible to receive a grant to assist with the payment of benefits related to COVID-19.
The FFCRA also provides full federal funding of extended unemployment benefits for a limited period. This is for states that experience an increase of 10% or more in unemployment claims over the previous year. Furthermore, this provides 100% federal funding for extended benefits through December 31, 2020. Ordinarily, states must fund 50% of such benefits. When a state has high prolonged unemployment, extended benefits are triggered. The FFCRA will provide up to an additional 26 weeks of unemployment benefits after regular benefits are exhausted; similar to those provided during the Great Recession. On average, regular benefits are paid for 26 weeks.
U.S. Department of Labor Actions
On March 19, 2020, the U.S. Department of Labor issued Unemployment Insurance Program Letter (“UIPL”) No. 11-20 addressing the Minimum Disaster Unemployment Assistance (“DUA”) Weekly Benefit Amount. To qualify for DUA, a claimant must not be eligible for regular unemployment insurance benefits. The administrative pronouncement mandates that “[i]f an individual’s DUA weekly benefit amount is less than 50 percent of the state’s average weekly payment of unemployment compensation (UC) or if the individual has insufficient wages from employment or insufficient or no net income from self-employment, the state shall determine the DUA weekly amount to equal 50 percent of the average weekly payment of UC in the state.” The minimum DUA weekly benefit amount is only to apply during the second quarter of 2020.
Coronavirus Aid, Relief, and Economic Security Act
On March 27, 2020, Congress approved and the President signed into law the Coronavirus Aid, Relief, and Economic Security Act (the “CARES Act”). The unemployment insurance provisions include:
- An additional $600 per week payment up to four months (through July 25), above and beyond other unemployment benefits a claimant might receive;
- Extension of benefits to self-employed workers, independent contractors and those with limited work history;
- Temporary full funding of the first week of regular unemployment benefits for states with no waiting period (this provision provides incentive for states to suspend their first week waiting period); and
- Extension of unemployment benefits for an additional 13 weeks through December 31, 2020 after state unemployment benefits end (typically after 26 weeks).
Any additional or supplemented federally funded unemployment benefits should not have an impact on employers’ SUI tax accounts or SUI tax rates.
The CARES Act also contains provisions for reimbursing employers (i.e., non-profits that elect to directly “reimburse” benefits versus paying tax). One provision relieves reimbursers of 50% of unemployment benefits through December 31, 2020. This non-charging of benefits relates to all benefits, not just those related to COVID-19 claims.
On August 8, 2020, the President issued an Executive Memorandum (Memorandum on Authorizing the Other Needs Assistance Program for Major Disaster Declarations Related to Coronavirus Disease 2019) authorizing a “Lost Wages Assistance” (LWA) program due to the expiration of the $600 supplement to state unemployment benefits under the CARES Act.
On August 12, 2020, the U.S. Department of Labor issued UIPL No. 27-20 (supplemented by Change 1 on August 17th) addressing the LWA program, which provides in part:
- LWA funding will come from FEMA (Federal Emergency Management Agency), up to $44 billion, via the agency’s Disaster Relief Fund.
- For those states that elect to participate in the LWA program, it will be administered by state workforce agencies (outside of state unemployment trust funds used to pay regular unemployment benefits), which must apply for a grant no later than September 10, 2020. Equifax has prepared a State Claims Resource Guide summarizing state participation in the LWA program.
- LWA provides for a maximum supplemental payment of $400 per week:
- $300 from “federal contributions” via the FEMA Disaster Relief Fund; and
- $100 from “state contributions” via state funding sources (including the CARES Act Coronavirus Relief Fund and general revenues, but excluding state unemployment trust funds). States may elect not to participate in the $100 supplemental benefit payment.
- Eligible claimants (those who provide self-certification that he or she is unemployed due to disruptions caused by COVID-19 and receives at least $100 in state unemployment benefits) can receive weekly LWA payments retroactive to the week of unemployment ending August 1, 2020 through weeks of unemployment ending no later than December 27, 2020.
- The LWA program may terminate earlier than December 27, 2020, if: 1) FEMA expends the $44 billion; or 2) The FEMA Disaster Relief Fund balance reaches a floor of $25 billion; or 3) Congress enacts a new economic stimulus package to include a similar unemployment benefit supplement.
As of September 5, 2020, FEMA has ended funding of the LWA program. States that were approved for funding received six weeks of funding and there have been no extensions made and the program sunset. Because the LWA program is federally funded through FEMA, or funded from sources other than state unemployment trust funds, there should not be a negative impact on employers’ unemployment accounts, including reimbursing employers, or future SUI tax rates.
Deferral of Employment Tax Payments
In addition, the CARES Act expands payroll tax relief to Social Security tax payments; employers of any size may defer the payment of their share of 2020 Social Security tax payments. Fifty percent (50%) of the payments that would have been required between the date of enactment of the CARES Act and December 31, 2020 can be deferred until December 31, 2021. Employers can defer the remaining 50% until December 31, 2022.
There is no “election” required, employers just need to “short pay” the deposit amount. The IRS has released a final draft of Form 941, Employer’s Quarterly Federal Tax Return, to accommodate the deferrals.
On August 8, 2020, the President issued an Executive Memorandum (Memorandum on Deferring Payroll Tax Obligations in Light of the Ongoing COVID-19 Disaster) allowing employees who make less than $4,000 every two weeks to defer the withholding, deposit, and payment of their share of Social Security tax and federal income tax starting September 1 through the end of 2020. The memorandum also directs the Secretary of the Treasury to explore avenues, including legislation, to eliminate the obligation to pay the taxes deferred.
Most states have taken actions in response to the COVID-19 crisis. Some of these actions relate to benefit eligibility and some to SUI tax rates.
Non-Charging of Benefits
The most meaningful of these actions to date is the “non-charging of benefits.” So far, the following states have some type of non-charging of benefit provision:
States with Non-Charging of Benefit Provisions
The benefits not charged to specific employers will be “socialized” and come out of state trust funds. Any sizable depletion of funds will likely have a negative impact on all employer tax rates in a state; not just those with significant reductions in workforce. It is more important than ever for employers to audit benefit charge statements to help ensure that benefits that should not be charged, are not charged. Equifax has prepared a State Claims Resource Guide summarizing certain COVID-19 related claims information, including states with “non-charging of benefit” provisions.
Other State Actions
Other examples of state actions taken in response to the COVID-19 pandemic include:
- North Carolina ratified Senate Bill 704, providing employers a credit for Q1 2020 SUI tax contributions. If an employer remitted the contributions payable with the report due on or before April 30, 2020, the credit will be applied to the contributions payable on the report due on or before July 31, 2020. If the amount of the credit exceeds the amount of contributions due on the report, the excess credit amount is considered an overpayment and will be refunded.
- Indiana passed HB 1111 providing a new tax rate schedule (Schedule C) that is to remain in effect through 2025.
- Utah enacted SB 5007 providing that if the calculation of the social contribution rate is greater than 0.002, the social contribution rate for 2021 will be 0.002 and the reserve factor may not be more than 1.050. Unemployment tax rates for experienced employers will range from 0.2% to 7.2% in 2021 (0.1% to 7.1% in 2020). The rates include a 0.2% social cost rate, which by definition is the minimum experience rate.
- Colorado enacted SB 20-207 providing that for calendar years 2021 and 2022 the solvency surcharge shall not be assessed on any employer. In addition, the annual taxable wage bases for 2021 and 2022 shall be $13,600 and $17,000, respectively. The wage base will continue to increase thereafter up to $30,600 by 2026 (indexed thereafter).
- Iowa has taken action allowing unemployment tax rates to continue to be determined under Table 7 (rates range from 0% to 7.5%) for 2021.
- New Mexico noted that employers’ experience history will not be included in 2021 unemployment tax rate calculations. The reserve factor that is based on the unemployment trust fund solvency will be the only impacting factor.
- Mississippi passed SB 3051 providing:
- The general experience rate for 2021 will be 0% so that charges for the period March 8, 2020 through June 30, 2020 will not impact the employer’s individual experience rating calculations for 2021 and the two subsequent tax rate years;
- Charges attributed to each employer’s individual experience rate for the period July 1, 2020 through December 31, 2020 will not impact the employer’s individual experience rate calculations for purposes of calculating the total unemployment insurance rate for 2022 and the two subsequent tax rate years; and
- Contribution collections for the state workforce investment, Mississippi works and Mississippi workforce enhancement training funds shall not be suspended for tax rate year 2021, and the resulting contribution rate of .20% shall be added to the employer’s general and individual experience rate to obtain the total unemployment insurance rate for 2021.
- Kansas enacted HB 2016 providing that for calendar year 2021, unemployment contribution rates for employers will be limited to the standard rate schedule and prohibits an additional solvency adjustment. Experienced employer rates will again range from 0% to 7.10% for 2021.
- Washington State announced there will not be a solvency tax for employers in 2021, a savings for businesses of nearly $200 million, based on a higher than expected unemployment trust fund balance at the end of September. Due to improved economic forecasting, it is also projected that the state will not need to take out federal loans to continue paying unemployment benefits in 2021, as was previously anticipated. By state law, the Washington State Employment Security Department is required to impose a 0.2% solvency tax on businesses if the unemployment trust fund is projected to fall below seven months of benefits.
- Missouri released guidance indicating that unemployment tax rates for employers will remain unchanged for 2021. Rates will continue to range from 0% to 5.4%, after consideration of the Contribution Rate Adjustment (CRA). The CRA is based on the unemployment trust fund and increase or reduce unemployment tax rates. These rates do not include a 0.25% surcharge paid by employers who have been taxed at the maximum tax rate for at least two consecutive years. The taxable wage base will go from $11,500 to $11,000 in 2021.
- Louisiana enacted SCR 9 providing that for calendar year 2021 the unemployment fund solvency surcharge will not be assessed.
- Ohio announced that unemployment tax rates for experienced employers will range from 0.3% to 9.3% in 2021 (0.3% to 9.4% in 2020). Because the Ohio Unemployment Trust Fund is below the “minimum safe level” (MSL) as of the computation date of the 2021 rates, the 2021 tax rate schedule will include minimum safe level increase to protect the integrity of the trust fund. The additional rate will be credited equally to the mutualized account and the employer’s account. These rates range from 0.2% to 2.1% for positive experience rated employers and 2.1% to 2.8% for negative experience rated employers. Additionally, there will be a 0.5% mutualized rate in effect for 2021 due to a negative balance in the mutual account. The mutualized tax is used solely for the payment of benefits. The taxable wage base will remain $9,000.
- Oregon is estimating that unemployment tax rates will be determined under Schedule 4 in 2021 (Schedule 2 in 2020). Rates under Schedule 4 range from 1.2% to 5.4% (0.7% to 5.4% in 2020).
- Louisiana enacted SCR 9 that repeals the unemployment trust fund solvency surcharge. The act indicates that the impact of the imposition of the solvency tax at this time on many employers already suffering from dramatically reduced revenues could negatively affect their ability to hire back or to retain employees and stay in business.
- The following states have allocated Coronavirus Relief Funds received under the CARES Act to their unemployment trust funds to help avoid an increase in employer UI tax rates and/or reduce the amount of advances from the federal government via Title XII advances.
Allocation of CARES Act Funds to UI Trust Funds10
Issued SUI Tax Rates
To date, the following states have issued SUI tax rate notices to employers:
- New Hampshire (fiscal year ended June 30, 2021)
- New Jersey (fiscal year ended June 30, 2021)
- South Carolina
- South Dakota
- Tennessee (fiscal year ended June 30, 2021)
- Vermont (fiscal year ended June 30, 2021)
Forecasting the Potential Impact to Employers’ SUI Rates
In order to help identify the risks associated with increased SUI tax costs in 2021, it would be beneficial for employers to prepare SUI tax rate forecasts for accounts that have significant taxable payrolls. Employers will have to make certain estimates and assumptions to help generate an accurate forecast, including:
- Benefit charges since the last computation date and expected through the next computation date
- Benefits that will not be charged to employers
- Taxable payroll since the last computation date and expected through the next computation date
- Tax contributions paid since the last computation date and expected through the next computation date
How quickly will the increase in SUI tax costs reach employers? Will the costs slowly ramp up as with recessions of the past? Furthermore, will the costs surge as quickly as the filing of initial unemployment claims?
The COVID-19 crisis has been severe and unprecedented. States continue to take actions to mitigate some of the financial hardship expected on employers in 2021 and beyond.
In summary, federal and state legislatures continue to react to this crisis. In fact, some of the provisions enacted to date attempt to make it easier for claimants to obtain benefits. However, this could negatively impact SUI tax rates. Alternatively, other provisions attempt to mitigate some of the financial hardship expected on employers in 2021 and beyond.
Keep in mind, some of the potential increase in SUI tax costs could be felt in 2021 and some thereafter. For computation dates that are after June 30 (e.g., September 30 or December 31), 2021 SUI tax rates may be impacted even more severely.
Since the unemployment system is based on an insurance concept, employers will ultimately bear the financial burden associated with COVID-19.
To keep up-to-date, please visit our COVID-19 Resources website which will be updated as new information becomes available.
The website includes a new “Tax Guide” intended to assist employers in identifying potential risks associated with increases in SUI tax costs from 2020 to 2021.
Please reach out to your Equifax unemployment representative to help address potential SUI tax rate impacts from COVID-19. Not a current client? Please feel free to contact our Employment Tax Consulting Group with any questions.
Disclaimer: The information provided herein is subject to change. It is intended as general guidance and not intended to convey specific tax or legal advice. Before taking any actions, employers should consult with internal and/or external counsel.
1 Per U.S. Department of Labor Unemployment Insurance Weekly Claims News Releases issued from March 26th to November 19th, 2020. The amount reported for the week ended November 14th represents the advance figures for seasonally adjusted initial claims. 2 Per U.S. Department of Labor, Office of Unemployment Insurance Weekly Claims Data. 3 Per Average Employer Contribution Rates by State issued by the U.S. Department of Labor and Unemployment Insurance Data Summary for 2nd Quarter 2020, Employment & Training Administration. 4 Recessionary period according to the Federal Reserve. 5 Per 2020 SUI Trust Fund Solvency Report issued by the U.S. Department of Labor, Office of Unemployment Insurance, Division of Fiscal and Actuarial Services (February 2020). 6 Per data obtained from the TreasuryDirect site (a service offered by the U.S. Department of the Treasury Bureau of the Fiscal Service). 7 Per respective Unemployment Insurance Data Summary reports published by the U.S. Department of Labor. 8 Per Comparison of State Unemployment Insurance Laws 2019 issued by the U.S. Department of Labor, Employment and Training Administration. 9 Per IRC Section 3302 and related U.S. Treasury Regulations. 10 Per National Conference of State Legislatures (NCSL): State Actions on Coronavirus Relief Funds.
Recommended For You
Form I-9 Employment Authorization Document Validity Extension Extension of Validity of Certain Forms I-797 Due to Continued Employment Authorization Document […]
A Surge in COVID-19, Vaccine Expectations and Economic Stimulus The announcement of a vaccine is certainly cause for an upgrade […]
Technology Investments Help Deliver Benefits Faster to Those in Need The need for quick access to social safety net programs […]
Buy Now, Pay Later FinTechs are Well-Positioned to Drive Holiday Sales in 2020 Buy now, pay later FinTechs are well-positioned […]