The special challenges of remote I-9s – a recent webinar
Form I-9 seems simple on the surface, but it is filled with landmines and compliance implications throughout. Adding in remote hires only increases the complexities and introduces special compliance risks.
This fact was driven home at a recent webinar where we included a live polling question for attendees on the role of notaries as representatives in the I-9 process. We asked the attendees – over 900 of them from employers of all sizes – if a notary can attach an attestation instead of signing Section 2 of the I-9.
Well, if you’re an HR pro and you’re familiar with the process you probably know the answer is “false!” And the majority of the poll respondents did know this. But nearly a third of them either got it wrong or didn’t know. It makes you wonder: Do all of the hiring managers in your organization understand? If they are giving bad instructions to notaries or others who are helping you onboard new hires in remote locations, they are probably creating I-9’s that could get you fined.
The webinar was about the special challenges created by the Form I-9 process for remote new hires, but we talked about a broad range of topics. Our guest speaker, Montserrat Miller, a partner at Arnall Golden Gregory, talked about recent developments stemming from President Barack Obama’s actions on immigration, implications from states issuing driver’s licenses to (potentially) illegal immigrants, and trends she sees in 2015 related to Form I-9 and E-Verify.
In sharing Remote I-9 best practices, I also gave a brief overview of our “I-9 Anywhere” service. Clients can use our national network of centers or designate any authorized representative to handle the Section 2 process of I-9. I-9 Anywhere grants only the access that the authorized representative needs and no more.
Here’s a synopsis of the webinar – please have a look: Webinar synopsis – Remote I-9s
To get the big picture on remote I-9s, visit us at www.equifaxworkforce.com/i9anywhere. There you will find lots of useful resources along with ways to get in touch with us.
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